Identification information (driver’s license, passport, or other government-issued ID required for notarization).
Transaction details (type of document, date, and services requested).
For Remote Online Notarization (RON), video/audio recordings and electronic signatures as required by Oregon law.
2. How We Use Information
Your information is used solely for:
Performing notarial services as required by law.
Maintaining records of notarial acts, as required under Oregon notary law.
Scheduling, billing, and customer service purposes.
Compliance with legal obligations (court orders, regulatory requirements).
We do not sell, rent, or trade your information to third parties.
3. Record Retention
Notarial records and journal entries are kept for the period required by Oregon law.
RON session recordings and electronic journals are securely stored with our RON provider (BlueNotary) per statutory retention requirements.
4. Data Security
We take reasonable steps to protect your personal information, including:
Secure electronic storage and password protection.
Use of reputable third-party providers with strong security practices (e.g., BlueNotary).
Limited access to records, restricted to authorized personnel only.
Please note that no system is 100% secure, and we cannot guarantee absolute protection against unauthorized access.
5. Your Rights
You may request access to your information in our possession, subject to notary recordkeeping laws. In some cases, records may only be released with a court order or as otherwise required by law.
6. Third-Party Providers
We may use third-party vendors (e.g., payment processors, RON platforms) to process transactions and maintain compliance. These vendors have their own privacy practices.
7. Children’s Privacy
Our services are not directed to children under 13, and we do not knowingly collect information from them.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website with the revised effective date.